Working at the Office

Director's Assistant (PA)

This is a fantastic opportunity to join one of the country’s most exciting PR and communications agencies as part of a fast-paced, highly skilled and established team that has worked alongside some of the world's most recognised names, including senior politicians, campaigns, charities and award-winning actors.

This is presented as a full-time position but we are open to freelancers and part-time equivalents.

Closing date: 23:59 on 17/10/2021

This role will provide full administrative and secretarial support at a senior level to the Director of the Apostrophe Group to ensure the smooth management of his day to day affairs, and most effective use of his time.  You will handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate especially in the Director’s absence.

 

Main responsibilities:

 

  • Manage Director's multiple email inboxes, and replying when approprirate.

  • Manage Director’s diary and calendar, assessing priority of appointments and reallocation as necessary.

  • Manage Director’s travel arrangements

  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

  • Maintain Director’s office systems, including data management and filing.

  • Maintain records of Director’s contacts.

  • Screen calls, enquiries and requests, and deal with them when appropriate.

  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

  • Produce documents, briefing papers, reports and presentations for the Director.

  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

  • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

  • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

  • Any other duties as may reasonably be required by the Director.

 

You must be:​

  • Excellent communicator, especially in written communications

  • Capable of 

  • Experience of working in a Higher Education Environment.

  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.

  • Ability to organise and plan own work.

  • Excellent attention to detail, with the ability to maintain a high level of accuracy.

  • A flexible, proactive approach to work including the ability to prioritise and re-prioritise.

  • Ability to work on own initiative.

  • Ability to deal with sensitive information with discretion and to maintain confidentiality.

  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint etc.

 

The successful candidate will receive:

  • A salary of £18,000 - £20,000

  • 30 days annual leave, including bank holidays and birthdays.

  • Ability to work remotely.

  • Time off in lieu.

  • Pension contributions.

 

To apply:
Please send your CV and covering letter to workwithus@apostrophecampaigns.com with the subject line 'DIRECTOR'S ASSISTANT [YOUR NAME]'​

 

Notes:​

  • Hours of work and salary are negotiable for the right candidate.

  • Apostrophe encourages applicants from under-represented backgrounds and those without higher or further education. Freelancers are also encouraged to apply.​

  • We always reply to your application, even if you are unsuccessful, so if you have not heard from us within 5 working days of sending your CV, please follow up with us.​​

  • Due to the ongoing Covid-19 pandemic, the successful applicant will work from home until further notice. We currently have no plans to resume office working.

  • If you have any questions about this role or need any assistance, please email workwithus@apostrophecampaigns.com

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